The best time for medium size groups

Status

Planning

Problem Statement

What's the need we're addressing?

I want to schedule a meeting with a medium-size group of people (4-12) and find the ideal time (some of us might be able to move other things but who knows), but it's very inefficient to poll everyone for a set of options

State of affairs

how do user solve this need at the moment?

Customers use lettucemeet (free tool) or doodle (freemium?) to schedule group meetings or otherwise select a few times and propose them followed by a lot of back and forths.

Limitations lettuce:

lettuce only allows to integrate 1 calendar

lettuce requires you to manually add slots when you're free (as opposed to automatically adding them and then offering you the option to remove) which wastes time

lettuce UX is not intuitive for some people who end up selecting only half an hour even though they have other slots available too (it's a misunderstanding of the tool, not a desire for privacy or that slot specifically)

further issues and ideas

Limitations of Doodle

[to be tested]

User Story

What's the solution going to be like?

A feature that allows a group of people (aimed for medium size groups of 4-15) to find the best time to meet with minimal admin

Functional Requirements

key functionalities that the feature provides

integrates with multiple calendars to automatically show options + ability for each person to modify which options they show as available

Non-functional Requirements

other requirements of the feature

reduce friction and back and forths as much as possible ⇒ faster and more effective than lettucemeet

Acceptance Criteria

what needs to happen/be true for this feature to be approved

Potential improvements after MVP

ability to set some calendars blocked slots as “can't move” and other calendar's as "preferably don't have to move but could”

Research Questions

to be discovered through the design process

who should select the time? only the host (like lettuce) or leave for anyone to "schedule it” or host can decide as a setting when creating the meeting (and can edit after)

would the ability to add preferred slots and less preferred slots (e.g. “if needed I can move this other meeting I have”) be a valuable feature so that people want to pay? or at least the host needs a premium subscription?

The best time for medium size groups

Status

Planning

Problem Statement

What's the need we're addressing?

I want to schedule a meeting with a medium-size group of people (4-12) and find the ideal time (some of us might be able to move other things but who knows), but it's very inefficient to poll everyone for a set of options

State of affairs

how do user solve this need at the moment?

Customers use lettucemeet (free tool) or doodle (freemium?) to schedule group meetings or otherwise select a few times and propose them followed by a lot of back and forths.

Limitations lettuce:

lettuce only allows to integrate 1 calendar

lettuce requires you to manually add slots when you're free (as opposed to automatically adding them and then offering you the option to remove) which wastes time

lettuce UX is not intuitive for some people who end up selecting only half an hour even though they have other slots available too (it's a misunderstanding of the tool, not a desire for privacy or that slot specifically)

further issues and ideas

Limitations of Doodle

[to be tested]

User Story

What's the solution going to be like?

A feature that allows a group of people (aimed for medium size groups of 4-15) to find the best time to meet with minimal admin

Functional Requirements

key functionalities that the feature provides

integrates with multiple calendars to automatically show options + ability for each person to modify which options they show as available

Non-functional Requirements

other requirements of the feature

reduce friction and back and forths as much as possible ⇒ faster and more effective than lettucemeet

Acceptance Criteria

what needs to happen/be true for this feature to be approved

Potential improvements after MVP

ability to set some calendars blocked slots as “can't move” and other calendar's as "preferably don't have to move but could”

Research Questions

to be discovered through the design process

who should select the time? only the host (like lettuce) or leave for anyone to "schedule it” or host can decide as a setting when creating the meeting (and can edit after)

would the ability to add preferred slots and less preferred slots (e.g. “if needed I can move this other meeting I have”) be a valuable feature so that people want to pay? or at least the host needs a premium subscription?