Instructions (from S6/S7 experience)
This process is constantly changing, so stay on top of forum posts and governance discussions
- #forum-proposals, under the âBanklessDAO in Bitesâ section
- All âGovernanceâ channels
- All âGrants Committeeâ channels
- The #ops-general channel under the âOps Departmentâ section
- Season Kick-Off Workstream thread, under #ops-general
- Forum posts and comments
- And any DMs that you may join as part of this process
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Prepare the Timeline for the Following Season
Use last seasonâs as an example
Fork the sheet to a new file
Keep a running history of previous seasons as tabs for reference
Work backwards from the last day of the season to ensure enough time is allowed for each step
Snapshot posts require 7 days minimum
Forum posts require 7 days, unless there is a major Constitutional change or a budget ask over a certain threshold, then they may require 14 days
Get dates from Governance and Grants Committee for their activities
Ops does not have the authority to dictate these dates to the other groups
The previous season can be used as a starting point, but those groups may change their dates, so reference them for the details
Be prepared to change them repeatedly throughout the season
Follow up in all discussion channels to update everyone when changes happen
Prepare the Seasonal Specification
My recommendation, after experience from the S6 and S7 transitions, is for the Governance group to take ownership of the governance change updates, for the Grants Committee to take ownership of the funding/budget details, and for Ops to only take ownership of preparing a timeline of dates aggregated from Gov, GC, and Ops. I believe the Spec should only be dates, and all of the rest should find another home with a champion or group that has authority in these areas. Ops should not have all of the responsibilities of achieving objectives or expectations with none of the authority or decision making power to do so.
If the process remains the same for S8, here is what to expect:
Draft the Spec First
Currently this includes summarizing and linking the governance and operational changes that have happened throughout the current season and preparing the operational timeline for the following season. This process will almost certainly change for S8.
Post it to the Forum, Address Comments, and Finalize
Be prepared for discussions in the comments, if the format is still similar to the S7 Spec
Ensure discussion is open for at least 7 days
Address any questions or concerns in the comments
Prepare a final version of the Spec to be posted on Snapshot
Provide that finished copy to Icedcool or someone else on the multisig who has access to the Snapshot (ideally at the same time as the Budget post)
Prepare the Seasonal Budget Post
Again, I would like to recommend that this part of the process become 100% owned by the Grants Committee, as Ops has no control over its timeline or outcome. There is also no enforcement of the timeline for GC to review submissions and work with groups to finalize their requests, so not all groups may be included each season. Ops just has to post whatever has been approved by the day it has to go to Snapshot. (Doing it this way will always put Ops in the position of âmanaging a crisisâ on the last day and framing the Snapshot vote period within gap week. This is not ideal.) Ops has literally no business being a part of this process and should not be responsible for any of it.
If no changes are made and the process is the same for S8, here is what to expect:
Follow GC Updates in the Budget Request Spreadsheet
GC will start a spreadsheet as they begin to review seasonal budget requests during the submission period. There are several tabs to the spreadsheet, but Ops only needs to focus on the âApproved for Snapshotâ tab â the rest are worksheets for GC to use in their review process.
Take the approved figures from this sheet and add them to a Budget Snapshot draft
Fork last seasonâs Snapshot copy or use it as an example
Prepare a new copy of the finalized, approved group budgets for Snapshot
There is no Forum review for this, as all authority to approve or reject a funding request in here has been given to the GC by the Constitution
Provide that finished copy to Icedcool or someone else on the multisig who has access to the Snapshot (ideally at the same time as the Spec post)
Manage the Kick-Off Twitter Spaces Event
Coordinating a meeting time between all parties has been consistently difficult, but a 30-minute weekly sync would be a great place to start for coordination, if possible. The S7 transition was done almost entirely async, so it is feasible to do it that way, too. This, was made possible through familiarity with the process, however, so a new crew may do well to strive for this weekly sync.
This model has already proven to work for two seasons, as Marketing operates their portion of the season transition process (preparing the slides for the Kick-Off event, hyping and publicizing the season launch, etc) 100% on their own and simply checks in with the Season Transition Coordinator for updates and if there are any questions or roadblocks in their process.
Youâll need a team here:
Season Transition Coordinator
Marketing Lead
Kick-Off Event Coordinator
Twitter Operator