GR9 Hackathon Run-book (Ops & Marketing)
OPERATIONS - Design, Notion & Django
BEFORE
DURING
AFTER
COMMUNICATIONS
LEGEND >>>
⚒️ Builders
🌐 Event Hosts
MARKETING EMAIL
> 3 WEEKS
1 < X < 3 Weeks(Feb 24- March 3)
Launch Week (March 3- March 9)
7 Days Announcement
Send to all hackers
Use Hackathon Announcement Template
Add Event to Weekly Mint Newsletter
Add Event to Daily Digest
SOCIAL POSTS
> 3 Weeks
1 < X < 3 Weeks(Feb 24- March 3)
Launch Week(March 3- March 9)
1 Week to Launch
COMMUNITY
Townsquare & Discord
> 3 Weeks
1 < X < 3 Weeks(Feb 24- March 3)
Send Press Release
Post to Forums
Stack Overflow, Quora, Dev.to, etc
Launch Week(March 3- March 9)
1 Week to Launch
🚀 EVENT START 🚀
Launch Day(March 10)
⚒️ Launch Day Email
Send to hackathon registrants
(Send to all hackers for premium clients)
Update Event Signup Autosend Message
Launch Week(March 10-17)
Mid Event (March 19)
⚒️ Halfway Announcement
Last Week(March 25-31)
⚒️ 72 Hour Warning
Send to registered excluding "submitted work"
🌐 Send judging submissions sheet
Launch Day(March 10)
Launch Day - Event is Live
Launch Week(March 10-17)
Post Prizes Screenshot
Mid Event(March 19)
Post 2 Hours Prior to all workshops on Twitter only
Flexible Post (Client Highlight)
Ask what they want to highlight about their story.
Halfway Announcement
Last Week(March 25-31)
72 Hour Warning
Launch Day(March 10)
Launch Day
Launch Week(March 10-17)
Prize Screen shot
Mid Event(March 19)
Halfway Announcement
Last Week(March 25-31)
72 Hour Warning
🥇 EVENT END 🥇
Last Day(March 31)
⚒️ Last Reminder
⚒️ (Optional - Demo Day)
< 1 Week After (March 31 - April 7)
🌐 Send post event survey & retro scheduling
⚒️ Send post event survey
> 1 Week After (April 8)
🌐 Send Post Event Data
Last Day(March 31)
⚒️ (Optional - Demo Day)
< 1 Week After (March 31 - April 7)
Best Projects & Highlights Tweetstorm
> 1 Week After(April 8)
Youtube of Webinar event
Last Day (March 31)
Last Reminder
⚒️ (Optional - Demo Day)
< 1 Week After (March 31 - April 7)
Best Projects & Highlights Post
> 1 Week After(April 8)
Halfway Announcement