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Meetings @ MMM

Our central operating rhythm

Meeting Principles

Meetings are our highest gear. It's expensive—in terms of coordination, time, effort, and focus—to plan and hold a meeting. As a result, we reserve meetings for situations where synchronous communication is the most effective option. If you can accomplish your goals with a thread in Discord, write up in Notion/a Google doc, video in Loom, or agreement in Murmur, do that first.

Structures over agendas. Pre-planned meeting agendas tend to be a blend of politics (who can get time) and aimlessness (meetings are just a series of monologues). Instead, we use distinct meeting types, and each type has a standard structure or format. If that structure includes time for processing items from participants, we generate them on-the-fly and move through as many as we can handle in the time allotted.

Facilitators make it happen. Every recurring meeting should have a facilitator, which is a named, elected, or rotational role that keeps the meeting on track. The facilitator's job is to manage energy, balance participation, honor the structure, and sense what's needed in the moment.

Pre-work doesn't work. We don't assign pre-work to meeting attendees unless absolutely necessary (think: time is limited and the focus of the meeting represents real existential risk). If you simply want someone's opinion on your work, share it in a Loom, let them comment on it asynchronously, and skip the meeting altogether.

Our Core Operating Rhythm

These recurring meetings keep us on track and moving in the direction of our purpose, listed by their frequency:

Weekly Team Syncs

Purpose: Sensing, steering, and filling empty seats
Attendees: All Hands
Facilitator: CoachJ & Viriya
Frequency: Weekly on Tuesdays at 6:00pm - 7:00pm UTC
Duration: 60 minutes
Format: 
- Check In Question asked from Group Glue Instagram or http://tscheck.in/
- New Member Intros "Who are you and what brings you here?"
- Community Dashboard Read-thru Read through of Key Highlights, Reminders, Metrics, and People Changes sections
- Content Calendar Look-thru Look through 2 weeks worth of content coming out
- Triage (agenda built together) "What do you need?"
Output: Actions, Meetings, WIP, Insights, Updated Project Tracker in Notion and ClickUp

Accountability Session

Purpose: Accountability and commitment
Attendees: Core and Trusted Contributors
Facilitator: CoachJ & Viriya
Frequency: Weekly on Mondays at 5:00pm - 6:00pm UTC
Duration: 60 minutes
Format:
- Check In "Weekend in a few words"
- Community Dashboard Updating Update the community dashboard for the week ahead
- ClickUp Updating Update the project tracker for your own projects
- WS Weekly Slides Updating Update the WS Weekly slides
Output: Updated Community Dashboard on Notion, Updated WS Weekly slides, Updated ClickUp, Updated DAO Integrated Calendar

The MMM Strategy session is also an invite-only weekly call with a co-created agenda.

Meetings @ MMM

Our central operating rhythm

Meeting Principles

Meetings are our highest gear. It's expensive—in terms of coordination, time, effort, and focus—to plan and hold a meeting. As a result, we reserve meetings for situations where synchronous communication is the most effective option. If you can accomplish your goals with a thread in Discord, write up in Notion/a Google doc, video in Loom, or agreement in Murmur, do that first.

Structures over agendas. Pre-planned meeting agendas tend to be a blend of politics (who can get time) and aimlessness (meetings are just a series of monologues). Instead, we use distinct meeting types, and each type has a standard structure or format. If that structure includes time for processing items from participants, we generate them on-the-fly and move through as many as we can handle in the time allotted.

Facilitators make it happen. Every recurring meeting should have a facilitator, which is a named, elected, or rotational role that keeps the meeting on track. The facilitator's job is to manage energy, balance participation, honor the structure, and sense what's needed in the moment.

Pre-work doesn't work. We don't assign pre-work to meeting attendees unless absolutely necessary (think: time is limited and the focus of the meeting represents real existential risk). If you simply want someone's opinion on your work, share it in a Loom, let them comment on it asynchronously, and skip the meeting altogether.

Our Core Operating Rhythm

These recurring meetings keep us on track and moving in the direction of our purpose, listed by their frequency:

Weekly Team Syncs

Purpose: Sensing, steering, and filling empty seats
Attendees: All Hands
Facilitator: CoachJ & Viriya
Frequency: Weekly on Tuesdays at 6:00pm - 7:00pm UTC
Duration: 60 minutes
Format: 
- Check In Question asked from Group Glue Instagram or http://tscheck.in/
- New Member Intros "Who are you and what brings you here?"
- Community Dashboard Read-thru Read through of Key Highlights, Reminders, Metrics, and People Changes sections
- Content Calendar Look-thru Look through 2 weeks worth of content coming out
- Triage (agenda built together) "What do you need?"
Output: Actions, Meetings, WIP, Insights, Updated Project Tracker in Notion and ClickUp

Accountability Session

Purpose: Accountability and commitment
Attendees: Core and Trusted Contributors
Facilitator: CoachJ & Viriya
Frequency: Weekly on Mondays at 5:00pm - 6:00pm UTC
Duration: 60 minutes
Format:
- Check In "Weekend in a few words"
- Community Dashboard Updating Update the community dashboard for the week ahead
- ClickUp Updating Update the project tracker for your own projects
- WS Weekly Slides Updating Update the WS Weekly slides
Output: Updated Community Dashboard on Notion, Updated WS Weekly slides, Updated ClickUp, Updated DAO Integrated Calendar

The MMM Strategy session is also an invite-only weekly call with a co-created agenda.