Design Guild Governance Framework
Table of Contents
Proposal Framework
Guidance For Future Proposals
This is a framework for guidance. So, feel free to do what you feel is right for your particular proposal (e.g. if it’s a simple proposal and needs to be moved forward quickly you may elect to try going straight to the voting stage). Note: if your idea doesn’t require guild funds or addition/revision/depreciation of a guild role or active program then you probably don’t need to use the rigour of this process and can probably just do a temperature and awareness check via messages in the appropriate guild channel.
- Ideation
- Share an idea in #design-gov to get some quick feedback
- Do a quick @seshbot poll to get a sense of what people think
- Proposal Draft
- Use this GDoc template Proposal template when drafting a new proposal
- Signal in #design-governance that you’re working on it so that co-authors can signal interest in collaborating (i.e. work in the open)
- Discussion/Revision
- Receive comments in #design-gov, GDoc
- Option: LettuceMeet to coordinate feedback/advice calls where needed
- Redraft the GDoc and communicate in #design-gov when changes happen
- Option: Use a @seshbot poll to see if it’s ready for voting if unsure
- Voting (Consensus Check)
- Proposal updated to status ‘Voting’ with link to the sesh poll
- Use a @seshbot poll w/ emoji react as the voting poll in #design-gov.
- Vote poll should be open for a minimum 3 days to maximize participation
- Be sure to clearly label it as a ‘consensus vote’ and use the @design-guild tag when posting so the guild is notified for maximum participation
- All binary (yes/no) type votes require a 60% consensus to pass, all non-binary votes or variations required must be defined in the proposal and clearly state thresholds/mechanics for a successful consensus.
- Closing and Treasury Distributions
- The proposal is updated to status ‘Closed’ and a decision summary is recorded
- Guild coordinator role notified (if not aware) to rally the multi-sig signers
- Signers sign transaction(s)
Guild Sponsored Bounties
Guild Roles
Resources Required
- Notion for maintaining lists of projects and talent pool
- DASH - Digital Asset Management to be a repository and a media server (proposal already made for this DAO resource).
Guild Coordinator
- Purpose: Keep guild connected, organized, and sharing transparently across the DAO
Specification
- Responsibilities:
- Maintain a weekly agenda
- Facilitate weekly guild meetings
- Manage meeting setup & calendar event
- Event reminders
- Moderating meeting flow & agenda
- Represent the guild during DAO Community Calls
- Welcome & direct new members
- Moderate discord channels
- Minimize silos
- Encourage collaboration
- Allow individual contributors to stay up to speed at a higher frequency than async updates
Take responsibility for all intra-guild activities and help solve organisational problems
Financial Implications
Payment is the current rate within our guild 1000 BANK/hr, to test the workload we test this role for 1 month, just like the Governance coordinator role, recording the hours and rewarding for the amount at the end of month 1
Governance Coordinator
- Purpose: To ensure we adhere to our governance process and act as a guide to help members self-navigate/participate
- Responsibilities:
- Act as a guide to people interested in writing proposals and navigating the governance framework
- Monitor that we’re following the agreed to framework and provide feedback and advice where we’re not (i.e. highlight that perhaps a revision proposal to the framework appears to be emerging)
- Encourage awareness and participation in proposal feedback and votes
- Ensure that multi-sig signers are aware of concluded vote results and executing transactions
- Regularly work to improve/add to guild operation processes.
Financial Implications
Payment is the current rate within our guild 1000 BANK/hr, to test the workload we test this role for 1 month, recording the hours and rewarding for the amount at the end of month 1
Project Coordinator
Specification
Project Coordinator Responsibilities:
- Point of contact for emerging and existing internal projects
- Acting as coordinator/communicator for all design guild projects
- Liaising with Talent coordinator to identify and contact suitable members for a project
- Ensuring that the project is kept on time and within budget, and all who have taken part get paid appropriately
- Maintaining a document for all design projects, members involved in each project, guilds involved, current status, estimated costs, media requirements, and project feedback
- Upkeep the Notion guild project board page
- Centralized directory of services with DAO members and their services offered
- Writing a report at the end of each project
Financial Implications
Payment is the current rate within our guild 1000 BANK/hr, and to determine the workload we test this role for 1 month, just like the Governance coordinator role, recording the hours and rewarding for the amount at the end of the month or season.
Once successful within the DAO, advertising and word of mouth referrals will help develop our brand and disseminate our creative offerings as the default Crypto Art House
Success Metrics
As this is a new role, it will initially be difficult to see the direct benefits. Over time we should be able to see increases in efficiency and effectiveness of the Design Guild.
Talent Coordinator
Specification
Talent Coordinator Responsibilities:
- Point of contact for emerging and existing projects
- Acting as coordinator / communicator for all design projects
- Maintaining a document for all design projects, members involved in each project, guilds involved, current status, estimated costs and project feedback
- Upkeep the Notion guild members page (inserting portfolios for example, as everybody can't edit the page)
- Coordinating new members, linking them to projects and involving them within all activities where needed
- Talent recruitment and external design outsourcing where required
- Facilitating tips and small rewards for activity
Financial Implications
Payment is the current rate within our guild 1000 BANK/hr, to test the workload we test this role for 1 month, just like the Governance coordinator role, recording the hours and rewarding for the amount at the end of month 1
Accountant
Specification
Accountant Responsibilities:
- Taking notes for weekly and other guild meetings, or arrange a backup note taker
- Track incoming and outgoing multi-sig transactions
- Maintain list of payments and remuneration
- Communicate with Treasury
- Help organize Coordinape epochs and circles
- Assist with POAP distribution
- General guild organization
Success Metrics
Design Guild has seen an increase in efficiency through collaborative note taking and open communications. The Accountant role is essential in facilitating the organization and communication across the guild and within BanklessDAO.
Resources Required
- Notion
- Google Docs
- Tally
- Sobol
- Discord
Financial Implications
Payment is the current rate within our guild, currently 1000 BANK/hr. The workload has been determined to be approximately 4 hours per week, but this is open to change with scope, scale and requirements of the guild.
Notion Administrator
Specification
- Manage Notion user group (i.e. add/remove users)
- Manage Notion page group (i.e. permissions of pages)
- Report and remediate intrusions with support from the Notion Administrator
Role Governance Process
- Bi-Seasonal Elections
- Salaries are defined and roles elected every other season as part of a season kick-off proposal (i.e. not unlike this genesis proposal, it’s recommended that each season we’ll do a ‘bigger’ proposal to plan/kick-off the season)
- Nominations will be collected in the lead up to the end of existing role terms.
- A campaign period of one week at the kickoff of the following season will take place for nominees to champion their role.
- Voting will be done in the #design-governance channel with Sesh poll(s)
- Nominees can opt to share a roll. In which case, their names will appear as a double role holders in the poll. The wage would be split between them either on a 50/50 basis or at some other ratio that is predetermined by them.
- The voting process will be followed by ratification and a transition period that lasts until the end of the first month in the season.
- Role wages will be shared between outgoing and incoming role holders, on a 50/50 basis.
- Revising Role Definition
- Proposal to modify the responsibilities or salaries of the roles may be proposed at any time via the guild governance framework
- Incepting New Roles
- New roles may be proposed and elected at any time using this guild governance framework
- Deprecating Roles
- Roles that are no longer needed may be proposed as concluded at the end of a season using this guild governance framework.
- Role responsibilities in case of unannounced absence
- If a role holder has an unannounced absence for > 8 days (no messages or communication), the responsibilities of that role holder will be bountied out via the Role Holder's Bounty pool or handed over to a Role holder over the next 2 weeks. If the Role Holder does not return to resume their duties within the aforementioned 2 weeks, an election will be held to replace them. Throughout the election period, the duties of the role holder will be bountied out and paid for via the Role Holder's salary.
Terms
Plagarism
- Plagiarism is not tolerated in the Design Guild.
- The formal chain of escalation to challenge the accusation is project leaders, guild role holders and Ombuds Office.
- Designers who have copied or otherwise passed work as their own have a “2 strikes and you’re out” system
- Each level of escalation has discretion to make the final call on whether or not the plagiarism was intentional