Grants Committee Lead Role
The Grants Committee lead is responsible for supervising and administering the requests for grants to the Grants Committee as well as being a point of contact for the committee. As well as to coordinate the activities of the committee.
The responsibilities of this role are to:
- Monitor new submissions to the Grants Committee.
- Prepare the agenda of the weekly meetings.
- Update the Grants Committee budget tracker and advise of the budget left regularly. This is ideally done in the agenda of the weekly meetings.
- Initiate the transactions to distribute grants and make sure they are executed.
- Moderate weekly meetings.
- Review and analyse projects submitted to the Grants Committee and vote on them to award them a grant.
- Represent the Grants Committee in meetings.
- Contact grant applicants when needed to be in the meetings to represent their projects.
- Coordinate Grant Committee elections.
- Coordinate Budget for the GC i.e. members remuneration
- Be a point of contact of the Grants committee.
- Maintain and update the Grants Committee Notion page. This includes:
- Update Grants Submissions database with new decisions.
- Update the Application for a Grant form each season. This is a Tally form that needs to be linked to the database in Notion.
- Create a new database/table linked to the form so the applications populate.
- Archive the information and data for previous seasons i.e. database/table