Competitive Analysis → Group Scheduling Feature on MWW
Meetwithwallet as a product is maturing and solving an actual problem in the web3 ecosystem, features such as individual scheduling of meetings, integration with our regular calendar platforms like Google Calendar, Office 365, iCloud, Webdav, are some of the amazing features currently available in the product. While we keep building and learning we recently learnt about a flaw in the group meeting scheduling process which we over time developed our assumptions for and will be looking at validating as part of our product effort to implementing a group meeting scheduling feature, but before that we are presenting in this document what we have learnt about how other products/companies are solving the problem.
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Problem Statement
The current experience for scheduling group meetings is stressful with lot of back and forth.
"How can we enhance the efficiency and user experience of scheduling group meetings on MWW?”
Let’s identify other products providing this feature in their product and understand the flaws in their approach to solving the problem.
Other Products
Direct Competitors
Indirect Competitors
Competitive Analysis Matrix
Direct Competitors
Direct Competitors
Competitor Name
Value Proposition
Content Type
Funding
Login Credentials (if any)
Monthly Traffic
Key Features
Website URL or App URL
Year founded
Social Platforms
Heurisitic Evaluation
Actionable Insight(s)
Find a meeting time that works for everyone.
Group, scheduling, meetings, availabilities
Unknown
3,209 - source, Ahrefs
Single calendar availability section, scheduling link, creator/others update their availabilties, summary of each members’ availabilities
https://lettucemeet.com
2018
LinkedIn:Â https://www.linkedin.com/company/lettucemeet/
Twitter:Â https://twitter.com/lettucemeetapp
The product just provides one use case feature for meetings where people manually fill up their details and provides availabilty.
1. On MWW, the feature where people who know themselves and are in the same team can be added – basically a team feature.
2. Non-users time coordination: The guest onboarding feature should be added to MWW, guests get to access the meeting scheduling, and share the scheduling link to other people who are non-users also to enter their availability. To get the complete features they have to sign up as a new user.
Offers great features like integration of other calendars and video-conferencing apps.
Bookings, internal and externa scheduling
Series A, $25m
11,603 -source, Ahrefs
collective scheduling, events bookings, integration to other calendar apps.
https://cal.com
2021
The feature to set username is a very important feature that makes for a clean and easy to share link. Cal.com has a bookings section that has a history of upcoming, uncinfirmed, recurring, past, canceled.
1. On MWW, users should be able to easily create a team.
2. Users should see the analytics of their team/individual activities.
3. The round robin feature in Cal.com is an important feature for meeting schedules meant to be sent to a “team”. Here an organization can add all her team members where they can schedule internal meetings and also receive external round robin meetings (for a fee).Â
4. Internal meeting time decision process should be an additional feature too to the round robin feature which is a public facing features where external customers or clients can book section with members in a team.
Stay organized, schedulue tasks and activities, track and share information with team members.
freelance/group scheduling, task management, event bookings
Unknown
41,700 - source, Ahrefs
calendar data availabilty, built-in events fields including sign ups and comments, import and export, color codes, calendar sync, file attachment.
https://teamup.com
2014
LinkedIn:Â https://www.linkedin.com/company/teamup-com/
Twitter:Â http://twitter.com/TeamupCalendar
Facebook:Â http://www.facebook.com/TeamupCalendar
The feature to set a color code calendar for schedules and tasks planning is very important for users in order to differentiate the tasks from each other.
1. On MWW, Users should be able to upload files attached in the calendar table for a limited number of projects and then for a fee.Â
2. The Sub-calendar feature in TeamUp is a very important feature that helps color code calendar data.  Here, users can name the schedule/projects, add description (location, guests, and attach files). This feature should come with a limited number of sub-calendars for free plans and unlimited sub-calendars for premium plan users at a fee.
3. Users should be able to export their data to other calendar services or in csv format.
4. Users should get access to historical calendar data, password protection with limitless file uploading at a fee.
Simplifies the scheduling proess, eliminating the back and forth emailsto find a suitable meeting time.
Group scheduling, real-time scheduling, teams’ availability
ICONIQ Growth and ICONIQ Capital, Amount undisclosed.
752,800 - source, Ahrefs
team-based scheduling, video conferencing, meeting link creation, meeting polls, embedded scheduling links, workflows
https://calendly.com
2013
LinkedIn:Â https://www.linkedin.com/company/calendly
Twitter:Â http://www.twitter.com/calendly
Facebook:Â https://www.facebook.com/calendly
1. With Calendly, the features where workflows can be created and the automated ones are available for email reminders, send meeting invites at a fee.
2. Calendly has unlimited meetings scheduling with different event types and meetings polls for planning meetings also at a fee.
3. There’s a free trial for users automatically once they finish the onboarding process and no credit card required.
1. On MWW, Users should be able to create and personalize workflows for bookings, set automated email reminders to invitees and other schedules (for a fee).
2. Users can get access to customized meeting polls, edit and share the link and also traffic the polls (for a fee).
Provides solutions that take the pain out of finding the right date and time for a set of people to meeet virtually efforttlessly.
video-conferencing, scheduling, planning
Innovationsstiftung der sr KB and Creathor Ventures
155,600 - source, Ahrefs
workflow integration, booking pages, 1:1 meetings, group polls, scheduling
https://doodle.com
2007
1. The feature to onboard as a guest instead of the step by step onboarding process helps users understand how Doodle works.
2.  Doodle has a section where group polls are made to ensure that everyone can attend and see when everyone’s available. There could be additional sections like:
• The polls used show every participants’ responses and feedback before the meetings start.
• The polls can be used to send scheduled emails to multiple accounts
• Customs questions section can be found in polls for feedback.
1. Doodle has a section where users book meetings one-on-one and not only in groups.
1. On MWW, Â users should be able to create group polls before the meeting starts to check for the availability of other members.
2. Users should be able to invite guests even without them onboarding through email invitations.
3. Users should be able to send their feedback and questions in the poll after the meetings.
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Indirect Competitors
Indirect Competitors
Competitor Name
Value Proposition
Content Type
Funding
Login Credentials (if any)
Monthly Traffic
Key Features
Website URL or App URL
Year founded
Social Platforms
Heurisitic Evaluation
Actionable Insight(s)
Acuity helps clients create thier calendar and chooses an available time slot for their customers or users
E-commerce, scheduling, booking, appointments
Acquired by Squarespace
Twitter:Â https://www.twitter.com/acuityschedulin
370,020- source, Ahrefs
Appointment scheduling, automated emails integration, payment processor, client self-scheduling, invoicing, activities bookings
https://acuityscheduling.com
2006
Twitter:Â https://www.twitter.com/acuityschedulin
1. The feature to easily cancel or reschedule vendors’ appointment time is very important for users.
2. Users can easily design a business scheduling page, display  time availability, logo icons and connect their payment details during onboarding.
3. Acuity does not have an easy option to delete an entire section of appointments.
4. Users with squarespace accounts can easily integrate their accounts to acuity:scheduling.
5. Users can migrate to free trials without credit card requirements.
1. On MWW, Users(vendors) should select and create appointment types according to the prices or businesses.Â
2. Users (vendors) should be able to delete an entire section of appointment at a fee (premium plan).
3. Users should be able to connect their payment details for customers to make payments faster and easy.
YCBM is a simplified fully customized online scheduling app that takes the priority in our customers’ experience first.
E-commerce, scheduling, booking, appointments
Debt Funding, $100,000
LinkedIn:Â http://www.linkedin.com/company/you-can-book-me
Twitter:Â http://twitter.com/youcanbookme
46,000 - source, Ahrefs
Single-use links, booking pages, teams availability, payment process integration, working hours
https://youcanbook.me
2008
LinkedIn:Â http://www.linkedin.com/company/you-can-book-me
Twitter:Â http://twitter.com/youcanbookme
1. Â The feature to create a single booking page link is a very important feature that makes it easy to share to other websites.
2. YCBM has a payment processor section that has great importance to the users and customers to make purchases.
1. On MWW, users should be able to create/use the embedded QR code in their designed fliers as a link to their page (for a fee).
2. Users should be able to track their insights, profits and  appointments.
An appointment scheduler with personal calendars that supports businesses in a wide range of scheduling scenarios.
Scheduling, software meetings, enterprise software, business appointments
Unknown
LinkedIn:Â http://www.linkedin.com/company/2277459
Twitter:Â https://twitter.com/oncehub
Facebook:Â https://www.facebook.com/ScheduleOnce
20,200 - source, Ahrefs
Booking management, automated scheduling, calendars management/integrations, online payment processors
https://oncehub.com
2006
LinkedIn:Â http://www.linkedin.com/company/2277459
Twitter:Â https://twitter.com/ScheduleOnceÂ
Facebook:Â https://www.facebook.com/ScheduleOnce
1. The feature to schedule and select an event type according to the duration of the meeting is an essential part in ScheduleOnce that gives the team members awareness of how long the meeting will elapse.
2. ScheduleOnce has a feature where customers can book a single event or whether they have to book multiple sessions.
1. On MWW, users should be able to set duration for any type of event and a confirmation email will be sent after booking meetings.Â
2. Having a section where options to choose type of sessions, booking with approval or automatic bookings could be added to the sections in MWW.
A software thats provided appointment scheduling, meeting scheduling, and custom business system integration support services for partners.
Small and medium business management, scheduling, enterprises software, meetings
PPP (Cares Act)
5,400 - source, Ahrefs
One-on-one appointments, revenue channel, API acess, video-conferencing, credit card payment processor, demo account, logo/icons of users, white labeling
https://bookafy.com
2015
1. The white label is an essential feature of Bookafy that helps to create a customizable platform which allows businesses to manage their brand appointments, bookings, and other scheduling for a fee (pro+ plan package).
2. Bookafy has a demo account feature that  gives the users a view of how to book appointments and send email reminders to the customers. After the bookings, invites are customized and sent with the direct links/URL of the appointments.
3. Bookafy automatically fetches unique meeting links and includes on confirmations, reminders and calendar attachments at the pro or pro + plans or free trial.
4. Bookafy has a startup sign up feature for startups to create their pricing platform at a 25% discount compared to other scheduling websites which includes providing their company details and the intended use case.
1. On MWW, we could integrate a white labeling custom booking system for company software which supports displaying their logo, name, customized different URL in the entire platform at a fee and also creates accounts via API at a fee.
2. A section where the business owner or company can add their staff to the page website should be made available at a limited number and unlimited for a fee.
3. A review page should be added for customers. After they complete the appointment a request for review will be sent to them and when they complete the review, it will show up in the Review page to approve or hide.
Group Meeting Scheduling Related Insights
- On MWW, the feature where people who know themselves and are in the same team can be added – basically a team feature.
- Non-users time coordination: The guest onboarding feature should be added to MWW, guests get to access the meeting scheduling, and share the scheduling link to other people who are non-users also to enter their availability. To get the complete features they have to sign up as a new user.
- On MWW, users should be able to easily create a team.
- Users should see the analytics of their team/individual activities.
- The round robin feature in Cal.com is an important feature for meeting schedules meant to be sent to a “team”. Here an organization can add all its team members where they can schedule internal meetings and also receive external round robin meetings (for a fee).Â
- Internal meeting time decision process should be an additional feature too to the round robin feature which is a public facing features where external customers or clients can book section with members in a team: This means the team admin appointing a particular team member to take up a clients call.
- On MWW, Users should be able to upload files attached in the calendar table for a limited number of projects and then for a fee.Â
- The Sub-calendar feature in TeamUp is a very important feature that helps color code calendar data.  Here, users can name the schedule/projects, add description (location, guests, and attach files). This feature should come with a limited number of sub-calendars for free plans and unlimited sub-calendars for premium plan users at a fee.
- Users should be able to export their data to other calendar services or in csv format.
- Users should get access to historical calendar data.
- On MWW, Users should be able to create and personalize workflows for bookings, set automated email reminders to invitees and other schedules (for a fee).
- Users can get access to customized meeting polls, edit and share the link and also traffic the polls (for a fee).
- On MWW,  users should be able to create group polls before the meeting starts to check for the availability of other members — this might be an auto poll sent out 1hr/30mins before meeting time.
- Users should be able to invite guests even without them onboarding through email invitations.
- Users should be able to send their feedback and questions in the poll after the meetings.
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New Features Recommendation for MWW
- Group Meeting Scheduling:
- Purpose: The group meeting scheduling feature normally have people entering their availabilities manually and discovering later that they have another meeting scheduled for a time they already entered. This feature on MWW will consider the need for a frictionless process where a meeting participant can either choose to manually input their availabilities or import from their calendar.
- How it works:
- Create meeting: A host can generate a meeting link, enter their availabilities or import from all their calendars (as much as MWW provides). They can then either invite participants from a team (if we choose to implement the Team feature with this) or just share the meeting link.
- Share Link: A meeting link is generated for the host to share with his availability already entered. The host can copy and share the meeting scheduling link.
- Participants update their availability: When the other participants receives the scheduling link, they can manually input their availability or import from their calendar.
- Select team best possible time: For easy coordination, a team that has all the members connected their calendar, the host can see a chart summary of all possible time and can pick a time and share with the team to know if the time works for all.
- Schedule Meeting on multiple choice platforms (Huddle, Google Meet, Zoom).
- Create a team/sub-team within a team:
- Purpose/How it works: This feature allows users to create a team for easy time coordination. Once a user is invited to a team and they accept, their availabilities can be fetched from their calendar and this would make it easy for round robin bookings. For sub-teams, the user can create a sub-team within a team.
- Round Robin:
- Purpose: Round Robin scheduling is used to distribute meeting or appointment requests evenly among team members or participants. It's often used in sales, customer support, and other scenarios where you want to ensure that each team member takes an equal share of meetings or tasks.
- How it works:
- Meeting Assignment: When a meeting request is received or created, the app assigns it to the next available team member in the rotation.
- Rotation: The rotation can be set up in different ways, such as sequential (each person takes a turn one after the other) or in a more advanced manner based on factors like availability, skills, or workload.
- Notifications: The assigned team member is notified about their upcoming meeting or task.
- Benefits: Round Robin ensures fair distribution of workload and prevents any one team member from becoming overburdened or underutilized.
- Meeting Recording/Note Taking:
- Purpose: Meeting recording and note-taking features are used to capture and store the content of meetings for future reference, sharing, or documentation. These features help maintain a record of what was discussed during the meeting.
- How it works:
- Recording: The app may allow participants or organizers to start recording the meeting, capturing audio, video, and screen sharing if available. These recordings are saved for later playback.
- Note-Taking: Participants can take live notes during the meeting, and these notes are typically synced with the meeting's timeline. Some apps also provide templates or structured formats for note-taking.
- Storage: Recorded meetings and notes are usually stored in a secure cloud-based system for easy access and sharing.
- Search and Retrieval: Many apps offer search functionality to quickly find specific content or discussion points within recorded meetings.
- Benefits: Meeting recording and note-taking ensure that important information is not lost, and it can be shared with those who couldn't attend the meeting. It also aids in accountability and decision-making by providing a clear record of what transpired.
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