Hackathon Providers Research
TaiKai Hackathon Provider Call Notes
End-to-End Online Hackathon Cost:
$35k + 5k/month for the duration of the hackathon (minimum suggested for online hackathons is 1 month)
35k include:
- 2 months of preparation before the hackathon (consultation, marketing, content creation, Twitter Spaces, guidance to judges, communication with partners eg.Arbitrum, etc.)
- 2 months after the hackathon (prizes distribution, feedback sessions, etc.)
*Data from the hackathon stays on the platform forever. (a page for each project, with the ability to add a video, and more)
IRL Hackathon or Hybrid will include all of the above plus travel/accommodation costs for their team (and our team and judges and the cafe of course that we'll have to cover)
So, for a 2 month online hackathon we'll need $45k and we'll need to do some meetings with them to talk strategy and reposting the content they create for it. (+ access to their 80k member community through their promo)
Klaus Call Notes
Denver Hackathon cost: $200k (incl. prizes 15k)
Brussels Hackathon cost: 309k (incl. prizes 20k)
Cost breakdown for Brussels (source)
| Item | Cost |
| Venue, Food, Drink, Swag, room equipment, interior decor, printing, stationery | $85,000 |
| Marketing, targeted contributor outreach, Pre/Post Event Media Production, AV equipment rental, hackathon management software and other licensing | $33,000 |
| Hackathon Prize Pool | $20,000 |
| Scholarships | $10,000 |
| After-party + Contingency | $50,000 |
| On-site living costs (5 days, lead in, lead out day + 3 delivery days for a team of 7): Flights, Accommodation, Ubers, Food | $13,000 |
| Hack Humanity margin and fees. GovHack Director and assistant to design, organize, deliver the event. Designer, local Brussels event producer advisory, on-site GovHack delivery team (7). Post-event Impact Report, community engagement, handover. | $98,000 |
| Total Cost: | $309,000 |
Sponsorships
Klaus has 2 sponsors that he’d be willing to talk to (I told him about the split)
They can give $10k-$15k each
Average Hackathon Cost
Depends on the type of hackathon, number of people, how expensive the city is, how many days.
- $200k-$300k is enough for a hackathon that Klaus likes.
- $30k or less for a one-day hackathon of 30-50 people.
Ideas
- include $$$ for Scholarships in the proposals (for people that can’t afford to join)
- Subtopics/Tracks: We curate problem statements (we’ll do it as part of the Co.Lab) and then we invite participants of the hackathon to work on them.
- A hackathon is a trust exercise. It can be a good chance for the team to get together with Arbitrum or even for team members to meet each other IRL.
Encode x Arbitrum
Duration: 6 months
Total cost: £165k ($209k) (including £50k ($63k) for prizes) in ARB at the time of submitting for vote and split across 3 tranches. A breakdown is below
Eventornado
Prices:
- Just the Platform - $1.5k/month
- We can choose to send applicants to our Discord server once they apply and create a team. A room will be automatically created in our Discord. - $1.9k
- Managing the platform during the event for us - $3.5k (one time)
- Help us run and organize the event - Custom price
Platform: $5k per event
Hackathon Management: $7.5k per event
Marketing: $30k per event
Package: 40k
The plan is for 750-1000 people but the platform and the data of participants will be in our possession for a year. The idea is that you can run targeted marketing campaigns after the hackathon is finished.
They will send me a custom plan (offer) for our hackathon until Thursday.
+They can help with finding sponsors