GR10 Hackathon Run-book (Ops & Marketing)
OPERATIONS - Design, Notion & Django
BEFORE
DURING
AFTER
COMMUNICATIONS
LEGEND >>>
⚒️ Builders
🌐 Event Hosts
MARKETING EMAIL
> 3 WEEKS
1 < X < 3 Weeks(Now - June 11)
Launch Week (June 11)
7 Days Announcement
Send to all hackers
Use Hackathon Announcement Template
Add Event to Weekly Mint Newsletter
Add Event to Daily Digest
SOCIAL POSTS
> 3 Weeks
1 < X < 3 Weeks(Now - June 11)
Launch Week(June 11)
1 Week to Launch
COMMUNITY
Townsquare & Discord
> 3 Weeks
1 < X < 3 Weeks(Now - June 11)
Send Press Release
Post to Forums
Stack Overflow, Quora, Dev.to, etc
Launch Week(June 11)
1 Week to Launch
🚀 EVENT START 🚀
Launch Day (June 16)
⚒️ Launch Day Email
Send to hackathon registrants
(Send to all hackers for premium clients)
Update Event Signup Autosend Message
Launch Week(June 16 - 23)
Mid Event (June 26)
⚒️ Halfway Announcement
Last Week(March 25-31)
⚒️ 72 Hour Warning
Send to registered excluding "submitted work"
🌐 Send judging submissions sheet
Launch Day(June 16)
Launch Day - Event is Live
Launch Week(June 16 - 23)
Post Prizes Screenshot
Mid Event(June 26)
Post 2 Hours Prior to all workshops on Twitter only
Flexible Post (Client Highlight)
Ask what they want to highlight about their story.
Halfway Announcement
Last Week(March 25-31)
72 Hour Warning
Launch Day(June 16)
Launch Day
Launch Week(June 16- 23)
Prize Screen shot
Mid Event(June 26)
Halfway Announcement
Last Week(July 1-7)
72 Hour Warning
🥇 EVENT END 🥇
Last Day(July 7)
⚒️ Last Reminder
⚒️ (Optional - Demo Day)
< 1 Week After (July 7-14)
🌐 Send post event survey & retro scheduling
⚒️ Send post event survey
> 1 Week After (July 14)
🌐 Send Post Event Data
Last Day(July 7)
⚒️ (Optional - Demo Day)
< 1 Week After (July 7-14)
Best Projects & Highlights Tweetstorm
> 1 Week After(July 14)
Youtube of Webinar event
Last Day (July 7)
Last Reminder
⚒️ (Optional - Demo Day)
< 1 Week After (July 7-14)
Best Projects & Highlights Post
> 1 Week After(July 14)