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Reimbursement Policy

Reimbursing contributors for fiat payments

Sometimes it is necessary for MMM contributors to incur costs on behalf of Gitcoin. For this reason, a clear policy for how MMM reimburses its contributors is needed.

As of right now, there are only a few items that merit reimbursements:

Travel expenses

External vendor/contractor fees

Subscription services

How it works

To apply for a reimbursement, an individual must 1) incur a cost on behalf of Gitcoin and 2) get written approval from 1 Workstream lead (currently CoachJ and Virya). It is mandatory that conrtibutors seek this approval prior to their expenditure. Expenditures made without prior approval will not be reimbursed.

Along with their approval, the individual should have an agreed upon:

maximum spend for their reimbursements. Any spend in excess of the agreed upon amount will not be reimbursed.

rate of reimbursement to cover additional conversion/transaction costs.

To receive the reimbursement, individuals will be required to submit all receipts pertaining to their costs.

Reimbursements will be reviewed by the Workstream lead that gave approval, and reimbursements will be sent out during the next pay period.

Reimbursements will be made in stablecoins (USDC, DAI) whenever possible.

Reimbursement payouts below 1000USD will typically be refunded 1:1 + 10% for administrative fees. Amounts above 1000USD will typically be refunded 1:1 + 5% for administrative fees. The administrative fee % should be discussed and agreed upon before a reiumbursement agreement goes into effect.

The above terms are the default unless otherwise noted.

Request reimbursement

Please fill out this reimbursement form with as much detail as possible, and upload any relevant documentation to support the reimbursement. 
Remember to add the administration fee on top of your original reimbursement.

LINK

The payout of the reimbursement will normally happen at the same interval as our compensation period (1st or 15th of the month)

Any question you do have about the creation of the reimbursement request, ask Jonas | Gitcoin#8327 via discord.

Current reimbursement arrangements

Below is a list of agreements in place that merit reimbursements from the Workstream:

Travel expenses aligned with MMM's Events/Travel Policy

Subscription service for Typefully paid for by Umar

96USD per year, renewing Aug 29 of each year

Reimbursement Policy

Reimbursing contributors for fiat payments

Sometimes it is necessary for MMM contributors to incur costs on behalf of Gitcoin. For this reason, a clear policy for how MMM reimburses its contributors is needed.

As of right now, there are only a few items that merit reimbursements:

Travel expenses

External vendor/contractor fees

Subscription services

How it works

To apply for a reimbursement, an individual must 1) incur a cost on behalf of Gitcoin and 2) get written approval from 1 Workstream lead (currently CoachJ and Virya). It is mandatory that conrtibutors seek this approval prior to their expenditure. Expenditures made without prior approval will not be reimbursed.

Along with their approval, the individual should have an agreed upon:

maximum spend for their reimbursements. Any spend in excess of the agreed upon amount will not be reimbursed.

rate of reimbursement to cover additional conversion/transaction costs.

To receive the reimbursement, individuals will be required to submit all receipts pertaining to their costs.

Reimbursements will be reviewed by the Workstream lead that gave approval, and reimbursements will be sent out during the next pay period.

Reimbursements will be made in stablecoins (USDC, DAI) whenever possible.

Reimbursement payouts below 1000USD will typically be refunded 1:1 + 10% for administrative fees. Amounts above 1000USD will typically be refunded 1:1 + 5% for administrative fees. The administrative fee % should be discussed and agreed upon before a reiumbursement agreement goes into effect.

The above terms are the default unless otherwise noted.

Request reimbursement

Please fill out this reimbursement form with as much detail as possible, and upload any relevant documentation to support the reimbursement. 
Remember to add the administration fee on top of your original reimbursement.

LINK

The payout of the reimbursement will normally happen at the same interval as our compensation period (1st or 15th of the month)

Any question you do have about the creation of the reimbursement request, ask Jonas | Gitcoin#8327 via discord.

Current reimbursement arrangements

Below is a list of agreements in place that merit reimbursements from the Workstream:

Travel expenses aligned with MMM's Events/Travel Policy

Subscription service for Typefully paid for by Umar

96USD per year, renewing Aug 29 of each year