Guest User Cleanup

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S8 Completed

Between August 8 and 10, I reviewed the Guest list to remove inactive users. The site analytics tools turned on in February, so that is as far back as our records go. If a user had no logged-in page views or page edits since February, they likely got removed. In some cases, I knew certain people were still active in the DAO but maybe not active on Notion, so I left those folks on the list for a future review.

We went from 476 to 140 Guest Users in the process.

Now that I’ve had the chance to really use all the Enterprise admin tools that are applicable for us, I’d like to see if I feel restricted or impacted by not having them. We don’t use most of what it provides because we don’t share a corporate intranet running on a centralized domain. I think the only thing I would notice missing is the Audit Logs, and it appears page-level analytics would still be available with the Business tier.

If we wanted to, we would be able to downgrade to the Business tier plan to save $5 per month per Member (currently 5, so $25/mo or $300/yr). If we downgrade to Business, we go down to a 250-Guest cap — but we’re ok because 140 is comfy. If we need more than that again later, we could always re-upgrade our plan.

Guest User Cleanup

Assign

Updates to Share?

No update

Status

S8 Completed

Between August 8 and 10, I reviewed the Guest list to remove inactive users. The site analytics tools turned on in February, so that is as far back as our records go. If a user had no logged-in page views or page edits since February, they likely got removed. In some cases, I knew certain people were still active in the DAO but maybe not active on Notion, so I left those folks on the list for a future review.

We went from 476 to 140 Guest Users in the process.

Now that I’ve had the chance to really use all the Enterprise admin tools that are applicable for us, I’d like to see if I feel restricted or impacted by not having them. We don’t use most of what it provides because we don’t share a corporate intranet running on a centralized domain. I think the only thing I would notice missing is the Audit Logs, and it appears page-level analytics would still be available with the Business tier.

If we wanted to, we would be able to downgrade to the Business tier plan to save $5 per month per Member (currently 5, so $25/mo or $300/yr). If we downgrade to Business, we go down to a 250-Guest cap — but we’re ok because 140 is comfy. If we need more than that again later, we could always re-upgrade our plan.