BanklessDAO
BanklessDAO
/
Operations Department
Operations Department
/
📖
Notion Administration
/
🔎
Review Notion Members and Guests RE: Notion’s New Pricing
🔎

Review Notion Members and Guests RE: Notion’s New Pricing

Assign
Zack Snyder
Updates to Share?
No update
Status
S7 Completed
The Problem:
Notion has changed their plans and billing and it means we have to make some huge changes on our end as well.
  • The plan we currently have is the Plus plan. It’s still $8/mo, but now is being limited to 100 Guest Collaborators.
  • This is far less than our number of active collaborators, so we need to do some pruning.
The Data:
Current Paid Members (14)
notion image
Current User Count/Guests (597)
notion image
Current Notion Admins (16 so far)
  • This includes only those who have been accounted for in Trewkat’s search to update this list for Season 6.
  • There are no contacts listed for any projects, so this number is likely to increase
  • As new guilds, departments, and projects come online, we’re going to need a growing number of Guests to manage each group’s pages
Goal Paid Member Count (5-6)
  1. Account owner
  1. BanklessDAO Tally Integration
  1. DAO Notion Admin (and backup #1)
  1. Backup person #2
  1. Backup person #3
    New Plans and Pricing
    Solutions:
    Next Actions
    1) Reduce Paid Members
    Contact all the folks on the paid list and determine their need for account access.
    Current Count: 7
    Remove iSpeakNerd - can be removed pending an active project’s completion
    Restore page access to …
    Keep Domanost
    Keep Icedcool - Tech Infra
    Keep Above Average Joe
    Keep Trewkat
    Keep 0xZFi
    Keep BanklessDAO Tally Integration
    Removed links
    Removed SprinklesForWinners
    Removed 0xLucas
    Removed McEal
    Removed Kouros
    Removed Paul - inactive in the DAO
    Removed Birdman - inactive in the DAO
    Goal: 5-6
    • 0xZFi — DAO Notion Admin
    • BanklessDAO Tally Integration
      • Needs to have paid access to have integrations
      • Used to have multiple emails with multiple integrations, now it’s just the one
      • This is our « shared account » for Notion/Tally/Integration admin purposes
      • Creds are in bitwarden
    • Above Average Joe — Account Owner
     
    ⚠️
    Before removing members from the paid seats, find out which pages they need access to!
    Members can be removed individually, now
    Complete the changes before upgrading to Enterprise
    2) Upgrade billing plan from Plus to Enterprise
    This increases our billing from $8/person/month to $20/person/month, but unlocks more powerful security and analytics features. We can make this shift to solve existing analytics needs, tighten security, and maximize our Guest Collaborator cap, all while keeping the monthly billing nearly the same as we are currently playing.
    ❓
    How is this billed? Who is billed? Who has to authorize this change in the plan?
    Contact this person to initiate the plan change
    • Above Average Joe handles billing for Notion
    3) Re-permission Group Admins using new granular permissions
    Let’s see how the new settings work first.
    4) Begin the Guest review using Notion Enterprise analytics
    Analytics tools coming soon, it says. Soon™.
    5) Develop best-practices documentation for Guest maintenance
    This will require some exploration of the new Notion Enterprise tools. It doesn’t make sense to create documentation before we have the tools, so we’ll need to wait on tackling this for now.
    How-To guide for the DAO-level Administration Team
    How-To guide for Group Admins
    BanklessDAO
    BanklessDAO
    /
    Operations Department
    Operations Department
    /
    📖
    Notion Administration
    /
    🔎
    Review Notion Members and Guests RE: Notion’s New Pricing
    🔎

    Review Notion Members and Guests RE: Notion’s New Pricing

    Assign
    Zack Snyder
    Updates to Share?
    No update
    Status
    S7 Completed
    The Problem:
    Notion has changed their plans and billing and it means we have to make some huge changes on our end as well.
    • The plan we currently have is the Plus plan. It’s still $8/mo, but now is being limited to 100 Guest Collaborators.
    • This is far less than our number of active collaborators, so we need to do some pruning.
    The Data:
    Current Paid Members (14)
    notion image
    Current User Count/Guests (597)
    notion image
    Current Notion Admins (16 so far)
    • This includes only those who have been accounted for in Trewkat’s search to update this list for Season 6.
    • There are no contacts listed for any projects, so this number is likely to increase
    • As new guilds, departments, and projects come online, we’re going to need a growing number of Guests to manage each group’s pages
    Goal Paid Member Count (5-6)
    1. Account owner
    1. BanklessDAO Tally Integration
    1. DAO Notion Admin (and backup #1)
    1. Backup person #2
    1. Backup person #3
      New Plans and Pricing
      Solutions:
      Next Actions
      1) Reduce Paid Members
      Contact all the folks on the paid list and determine their need for account access.
      Current Count: 7
      Remove iSpeakNerd - can be removed pending an active project’s completion
      Restore page access to …
      Keep Domanost
      Keep Icedcool - Tech Infra
      Keep Above Average Joe
      Keep Trewkat
      Keep 0xZFi
      Keep BanklessDAO Tally Integration
      Removed links
      Removed SprinklesForWinners
      Removed 0xLucas
      Removed McEal
      Removed Kouros
      Removed Paul - inactive in the DAO
      Removed Birdman - inactive in the DAO
      Goal: 5-6
      • 0xZFi — DAO Notion Admin
      • BanklessDAO Tally Integration
        • Needs to have paid access to have integrations
        • Used to have multiple emails with multiple integrations, now it’s just the one
        • This is our « shared account » for Notion/Tally/Integration admin purposes
        • Creds are in bitwarden
      • Above Average Joe — Account Owner
       
      ⚠️
      Before removing members from the paid seats, find out which pages they need access to!
      Members can be removed individually, now
      Complete the changes before upgrading to Enterprise
      2) Upgrade billing plan from Plus to Enterprise
      This increases our billing from $8/person/month to $20/person/month, but unlocks more powerful security and analytics features. We can make this shift to solve existing analytics needs, tighten security, and maximize our Guest Collaborator cap, all while keeping the monthly billing nearly the same as we are currently playing.
      ❓
      How is this billed? Who is billed? Who has to authorize this change in the plan?
      Contact this person to initiate the plan change
      • Above Average Joe handles billing for Notion
      3) Re-permission Group Admins using new granular permissions
      Let’s see how the new settings work first.
      4) Begin the Guest review using Notion Enterprise analytics
      Analytics tools coming soon, it says. Soon™.
      5) Develop best-practices documentation for Guest maintenance
      This will require some exploration of the new Notion Enterprise tools. It doesn’t make sense to create documentation before we have the tools, so we’ll need to wait on tackling this for now.
      How-To guide for the DAO-level Administration Team
      How-To guide for Group Admins