For Facilitators/Talent Coordinators
Hello Facilitators! Peer Review takes place in 2 parts: async written feedback, and a live session. The rest of what’s detailed in this document works best if YOU are proactively informing your teammates to support them in completing these steps.
Resources:
Setup
- When a new contributor is 3 months into their role, have them choose 3 peers to review them for the coming 3 months.
- Encourage them to try balancing their selection.
- For brand new Gitcoiners, the person who hired them and the contributors who they work most closely with will be their reviewers for the first 3 months (before they engage in this official peer review process)
- Every 6 months, a round of Peer Review cycle is held. Contributors share copies of the following questionnaire with their 3 reviewers and ask them to fill it out within a week.
- Contributors need to make a copy of that google doc & add their own name to the copy. Then they can pass around their unique link to their reviewers.
- Your team can welcome feedback (anon or not) from others besides the chosen reviewers. If they choose to do so, have them make all role descriptions & links to their personal questionnaire available.
- Contributors should reflect on their reviews, and complete a self-evaluation.
- Set a time for your small group (5-10 folks) for a facilitated group session! If the group is larger than 10 people, consider breakout groups.
Sample Live Session (60 min)
- Check-in - 5 minutes
- Icebreaker - 20 minutes
- “Pass a rose” game, “Stones in a Bridge” exercise, or a game of your choice
- Important pieces from feedback sessions - 30 minutes
- What feedback needs to be witnessed by the group?
- What were you surprised by?
- What pathways to improvement do you see?
- What support or resources would you like access to for your improvement?
- Facilitators, make clear the professional development funds available
- If extra time here, ask what feedback does the team need?
- Can point out strengths/weaknesses of the team as a whole, but try to always break it down into takeaways that individuals can take action on
- Checkout - 5 minutes
- How was this meeting, and the whole experience of peer feedback?
Calendar view
Timeline for Peer Review